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The Procurement Act 2023: Three Months In – Observing a Smooth Transition

It has been over three months since the Procurement Act 2023 came into effect on February 24th, 2025. During this time, we at XMA have seen the changes take root and are pleased to note the relatively straightforward adoption by Public Sector customers. We are actively working alongside our customers as everyone transitions into this new world of procurement, which is designed to foster a more transparent and value-driven procurement landscape.

While any change requires adaptation, the experience so far has been positive. The core purpose of procurement – delivering the best possible outcomes – remains the same, though the processes are evolving for greater efficiency and wider benefit. This article provides an update on these key changes and XMA’s continued partnership with you.

What Does This Mean for You?

The Procurement Act 2023 introduces several key changes, all aimed at increasing transparency and focusing on overall value rather than just cost. This only applies to new frameworks. Existing frameworks will still operate under the previous act until they are renewed.

Here are a couple of key highlights:

  • Enhanced Transparency: You’ll see greater visibility in the procurement process. An enhanced digital portal, the “Find a Tender” service, will become the central hub for all opportunities. XMA is already registered on this portal.
  • From MEAT to MAT: The Act shifts the focus from the “Most Economically Advantageous Tender” (MEAT) to the “Most Advantageous Tender” (MAT). This signifies a move towards a more holistic evaluation process where factors beyond just the lowest price, such as social value and the quality of the offering, will play a more significant role. XMA will always consider and represent the wider impact and benefits of our proposals.

Fortunately, we’ve always been hard at work delivering offers that look at reducing carbon emissions, give back to local communities, and aimed for long-term value that benefits our customers from day one and beyond.

We’re Your Partner in Transition

XMA is fully up to speed with the Procurement Act 2023. Our teams, having diligently prepared for these updates, are now actively guiding our customers through the new processes. We are pleased this is translating into a smooth and hassle-free experience for our customers as we navigate this new landscape together.

It’s important to remember that this will be a gradual process. Existing frameworks will continue under the current regulations. However, as new opportunities arise, the principles of the Procurement Act 2023 will come into play.

The team at XMA is dedicated to providing you with the best possible service and support as we continue to adapt to these changes together. If you have any questions or would like to discuss how the Procurement Act 2023 is impacting your specific needs in this new landscape, please don’t hesitate to get in touch. We’re here to provide continued support and clarity as we move forward.

You can reach us for framework queries at frameworks@xma.co.uk or give us a call on 0115 846 4000. For everything frameworks-related, visit our website

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How Logitech G is Shaping the Future of Gaming in Education

The intersection between education and technology is constantly evolving. No longer confined to traditional lecture halls and textbooks, learning is becoming more interactive, more engaging, and increasingly, more immersive. At the heart of this transformation lies the burgeoning world of gaming, and Logitech G is at the forefront, pioneering the tools that are not just enhancing play, but also improving learning experiences within higher education. 

For years, Logitech G has been a dominant force in the gaming peripheral market, synonymous with innovation, precision, and a deep understanding of gamer needs. This commitment to gaming reaches far beyond entertainment. With Logitech G, you can support students with technology that fosters skill development, collaboration, and new forms of engagement – all critical components of the modern educational journey. 

The Future of Gaming: More Than Just Play 

The future of gaming is incredibly exciting and multifaceted, with several key trends poised to significantly impact higher education: 

  • eSports as a Mainstream University Fixture: University eSports programs are exploding globally. These aren’t just socialising clubs anymore; they are structured, competitive disciplines requiring dedication, teamwork, and strategic thinking. Universities are building dedicated esports arenas and offering scholarships, recognising the immense value these programs bring in attracting students, fostering community, and developing transferable skills. 
  • Immersive Learning Environments: Virtual Reality (VR) and Mixed Reality (MR) are moving beyond niche applications. In education, they offer exciting opportunities for experiential learning – from virtual science labs and historical recreations to complex simulations for medical or engineering students. The right peripherals are crucial for intuitive interaction within these digital worlds. 
  • Gamification in Curriculum Design: Educators are starting to adopt game mechanics (points, badges, leaderboards, and narrative structures) to make learning more engaging and motivating. This requires tools that are responsive, comfortable for extended use, and can seamlessly integrate into diverse learning platforms. 
  • Collaborative and Remote Learning: Gaming has always been social, and its collaborative nature is a perfect fit for modern educational models that emphasise teamwork and remote participation. High-quality audio and clear communication are paramount for successful online group projects, virtual study sessions, and remote coaching in esports. 
  • Accessibility and Inclusivity: The future of gaming, and indeed education, must be inclusive. This means peripherals designed for a wide range of users, accommodating different needs and preferences to ensure everyone can participate fully. 

Logitech G: Powering the Next Generation of Educational Gaming 

Logitech G isn’t just observing these trends; it’s actively shaping them. Their existing and future innovations are directly contributing to a more dynamic and effective learning environment: 

  • Peak Performance for Aspiring eSports Professionals: For university esports teams, precision, speed, and reliability are non-negotiable.
    Logitech G’s PRO Series is engineered in collaboration with top esports athletes, delivering the competitive edge students need. 
  • The Logitech G PRO X 60 LIGHTSPEED Wireless Gaming Keyboard, with its compact 60% form factor, frees up valuable desk space for dynamic mouse movements – crucial in high-stakes competitions. Its LIGHTSPEED wireless technology ensures pro-grade performance and reliability. 
  • The original Logitech G PRO Mechanical Gaming Keyboard remains a stalwart, offering tactile, responsive keyswitches preferred by many for their consistent performance during intense training and matches. 
  • When every millisecond counts, the Logitech G PRO X SUPERLIGHT 2 Wireless Gaming Mouse provides featherlight design and HERO 2 sensor for exceptional tracking accuracy and speed, allowing for swift, precise actions. 
  • Crystal-clear communication is vital for team strategy and coordination. The Logitech G PRO X 2 LIGHTSPEED Wireless Gaming Headset delivers professional-grade sound clarity and advanced microphone technology, ensuring every callout is heard. Its comfortable design allows for hours of focused participation. 
  • Enhancing Immersion and Interaction: As VR and MR become more integrated into curricula, the need for intuitive and comfortable peripherals will grow. Logitech G’s research into haptics, audio, and ergonomic design will be pivotal in creating more natural and engaging interactions within these virtual learning spaces. Imagine a medical student feeling the subtle resistance of a virtual surgical tool, or an architecture student intuitively manipulating a 3D model – Logitech G is working towards making these experiences seamless. 
  • Supporting Sustained Engagement: Whether it’s a long study session using gamified learning modules or an extended esports practice, comfort and durability are key. Logitech G’s focus on ergonomic design and high-quality materials ensures that their peripherals can withstand the rigours of daily use in an educational setting, promoting sustained engagement without discomfort. 

Logitech G’s Vision: An Integrated and Empowering Future 

Logitech G is preparing for a future where the lines between gaming, learning, and professional development blur. They see a world where the skills homed in gaming – critical thinking, problem-solving, collaboration, and adaptability – are seamlessly transferred to academic and professional success. Their commitment is to provide the tools that empower this integration, fostering environments where students can learn, compete, and create without limitations. This includes continued innovation in software that allows for customisation and optimisation of peripherals, creating personalised experiences that cater to individual learning styles and gaming preferences. 

XMA: Your Partner in Building the Future of Educational Gaming 

Navigating the rapidly advancing world of gaming technology and understanding how to best integrate it into your institution’s unique environment can be challenging. This is where XMA, in partnership with Logitech G, can provide invaluable assistance. 

XMA understands the specific needs and complexities of the higher education sector. Our team of experts can help you: 

  • Identify the Right Logitech G Solutions: From outfitting a state-of-the-art esports arena to equipping classrooms with engaging learning tools, we can help you select the Logitech G G PRO series keyboards, mice, and headsets that align with your specific goals and budget. 
  • Design and Implement Tailored Setups: We work with you to understand your space, curriculum needs, and student population to design and deploy Logitech G peripheral solutions that boost engagement and performance. 
  • Provide Ongoing Support and Expertise: XMA offers comprehensive support to ensure your Logitech G investment continues to deliver value, helping you adapt to future technological advancements. 

The future of gaming in education is bright, offering unprecedented opportunities to engage students and enhance learning outcomes. Logitech G is providing the innovative tools to make this future a reality. Partner with XMA to harness the power of Logitech G gaming peripherals and position your institution at the cutting edge of educational excellence. 

Contact your XMA account manager today, or talk to us at enquiries@xma.co.uk to discuss how we can help you choose the right Logitech G products and peripherals for your unique needs and build a future-ready learning environment. 

How Meta is Stitching Mixed Reality into the Fabric of Higher Education

For years, Mixed Reality (MR) has hovered on the periphery of education – many seeing it as an exciting novelty, a glimpse into a potential future. But that future is rapidly becoming the present. For Higher Education institutions, Meta Quest devices (like the Meta Quest 3 and Meta Quest 3S), powered by Meta Horizon Managed Solutions, are no longer just intriguing gadgets; they are poised to become integral tools woven into the everyday learning experiences of students. 

Immersive Learning That Delivers Results 

With Mixed Reality, you can imagine students not just reading about complex cellular structures but shrinking down to explore them, or trainee surgeons practicing complex procedures in a zero-risk environment. This is the power Meta Quest brings to the classroom. It’s about immersing students in experiences that make abstract concepts tangible and bring complex ideas to life.    

The data supports the impact: 

  • 63% of VR learners absorb information more quickly than traditional e-learners.1 
  • 59% complete hard skills training faster.2 
  • 67% report higher engagement levels in soft skills training.3 

Meta Quest provides the ultimate learning edge – a safe space for students to fail, iterate, create, and develop critical skills. This includes both hard skills, by simulating complex or dangerous scenarios safely, and soft skills, by allowing learners to experience different perspectives.    

Institutions are already seeing significant results: 

“Across 83 Inspired Education Group schools already using immersive technology in the classroom, 90% of students reported increased engagement and interest in their lessons, along with a 25% boost in confidence in their knowledge. Additionally, 85% of teachers found virtual and mixed reality to be a valuable tool to enhance their teaching. Students also experienced a 15% improvement in their academic performance on multiple-choice assessments.” 

Meta Horizon Managed Solutions: Making Immersive Learning Seamless and Secure 

Adopting new technology at scale can seem daunting. That’s where Meta Horizon Managed Solutions comes in. This comprehensive hardware and software solution is specifically designed for educational environments, providing everything you need to securely and easily manage users, devices, and metaverse experiences.  Crucially, two years of Meta Horizon Managed Solutions are included with every hardware purchase, with a special education offer for Device Lifetime Access available for an additional £100 per device. 

Key benefits include: 

  • Effortless Deployment: Integrate into your existing IT workflows and pre-configure headsets for quick roll-out across campus. Compatibility with MDM providers like Ivanti and Microsoft Intune ensures smooth adoption.    
  • Simplified Management: An all-in-one solution to manage users (via company-managed Meta accounts), devices (with advanced controls), and access to experiences. Features like Shared Mode allow multiple users on single devices, while multicasting enables educators to view multiple students’ progress simultaneously for effective training. Identity and access management, including Single Sign-On (SSO) integration, and app management controls are also included, along with dedicated customer support.    
  • Robust Security: With privacy ‘baked in’ from the start, multi-layered security features, privacy controls, 2-factor authentication, remote wipe capabilities, and other essential controls, you can be confident that student data is protected. Meta Horizon Managed Solutions is ISO/IEC 27018 certified, and Managed Meta Accounts have achieved SOC 2 compliance, verified by independent audits.    
  • Enhanced Collaboration & Productivity: Bring students and educators closer together, wherever they are, using tools like Meta Horizon Workrooms and customisable Horizon OS avatars. Minimize distractions and boost productivity with features like virtual workspaces, tracked keyboard support, calendar integrations (Google & Outlook), Remote Desktop access to Windows PCs, and integrations with Microsoft 365 apps and Microsoft Mesh for immersive Teams meetings. 
  • Scalability: Train students safely and effectively at scale, leveraging the platform’s robust features.  

An Ever-Expanding Universe of Content 

A common concern with adopting new educational technology is the longevity and breadth of available content. Meta addresses this head-on. Powered by Meta Horizon managed solutions, you gain access to a vast and constantly growing ecosystem from over 900 world-class content providers and Independent Software Vendors (ISVs). From specialised training simulations (like Oxford Medical Simulations, UbiSim) and language learning (Immerse) to collaborative science labs (Labster, Nanome) and platforms fostering soft skills (Bodyswaps), the possibilities are continuously expanding. Your students will never run out of things to learn, explore, and engage with.

XMA: Your Partner for Hassle-Free Meta Integration 

Bringing this transformative technology into your institution should be exciting, not stressful. XMA specialises in delivering hassle-free, bespoke Meta solutions tailored specifically for your classrooms and educational goals. We handle the complexities so you can focus on unlocking the potential of Mixed Reality for your students. 

Watch our On-Demand Webinar all about Meta Horizon Managed Solutions in the world of Education: Reimagine the World of Education with Meta Horizon Managed Solutions 

Experience the Future of Learning with XMA 

Ready to see how Meta Horizon Managed Solutions can redefine learning at your institution? 

Send us an email at enquiries@xma.co.uk or talk to your XMA account manager. 

1-3. CCS Insight, Survey of 500 VR users in the US and UK (study commissioned by Meta for Work), 2023 

XMA, Pure Storage and a New Era of Flexibility & Data Resilience for Higher Education

The UK’s Higher Education (HE) sector is a global powerhouse of research, innovation, and learning. This dynamic environment thrives on data, from invaluable student records and sensitive research to critical operational information. However, this reliance on data also presents a significant and growing target for cyber-attacks. For universities and colleges, the consequences of a data breach or ransomware attack extend far beyond immediate financial costs, risking reputational damage, disruption to essential services, and the potential loss of irreplaceable academic work. 

XMA understands these evolving challenges. We are committed to providing HE institutions with robust, forward-thinking solutions. That’s why our long-standing strategic partnerships are so crucial. The recent announcement of a new strategic relationship between Pure Storage and Nutanix (two of XMA’s key partners for many years) further strengthens our ability to deliver exceptional value and reinforces our foresight in selecting partners that truly benefit the sector. This synergy allows us to offer even more integrated and powerful solutions for your modern data infrastructure needs. 

We’ll explain how, through XMA, the combination of Pure Storage’s innovative technology and flexible approach can enable universities to build true cyber resilience and achieve greater operational agility. 

XMA, Pure Storage, and Nutanix Amplifies the Power of Partnership 

For institutions already leveraging Nutanix through XMA, the new strategic partnership between Pure Storage and Nutanix is particularly compelling. This collaboration is designed to deliver greater customer choice by offering validated solutions that combine Pure Storage’s leading enterprise storage with Nutanix’s Cloud Platform. It aims to simplify infrastructure by streamlining the deployment and management of modern applications and data, and to enhance workload flexibility by providing robust and resilient data services for even the most demanding workloads. XMA’s deep expertise with both Pure Storage and Nutanix uniquely positions us to help HE institutions harness the full potential of this combined offering, ensuring seamless integration and optimised performance. 

Pure Storage will be the Cornerstone of Your Cyber Resilience Strategy 

It’s important to be clear: data storage is a critical component of a comprehensive cyber resilience strategy, working in concert with robust data protection software and security protocols. Pure Storage provides an exceptionally resilient and high-performance foundation upon which to build that strategy. Key elements supporting this include their Immutable Snapshots and SafeMode™ Protection, which create secure, unalterable copies of your data shielded from modification or deletion, even by compromised administrator accounts. This provides a “clean room” recovery point, vital for rapid restoration after an attack. In the event of an incident, where time is critical, Pure Storage technology is engineered for high-speed data recovery, even at petabyte scale, minimising downtime and disruption. Furthermore, data at rest is consistently protected through robust, always-on data encryption, without the performance penalties often associated with legacy systems. 

Keep your Storage Evergreen™ by Breaking Free from Traditional Storage Cycles 

One of the most significant differentiators Pure Storage offers, and a cornerstone of XMA’s value proposition, is the Evergreen™ Storage model. This is a game-changer for universities looking for long-term value and predictability. It allows institutions to eliminate disruptive and costly “forklift upgrades” that are typically required every few years. With Evergreen, you can modernise your storage hardware and software non-disruptively for a decade or more, as upgrades occur in place without the need for complex and time-consuming data migrations, ensuring continuous operations. This model also provides a clear, predictable cost structure and ensures you always have access to the latest Pure Storage innovations in performance, density, and features. Your investment is protected, and your storage stays modern, directly addressing the challenge of keeping technology current while managing budgets effectively and allowing IT teams to focus on strategic initiatives rather than being bogged down by constant refresh cycles. 

Financial Flexibility with CAPEX and OPEX Models for HE Budgets 

We recognise that financial agility is paramount for universities. Pure Storage offers a variety of consumption models, including traditional CAPEX purchases and flexible OPEX-based Storage-as-a-Service (STaaS) options with Evergreen//One™ and Evergreen//Flex™. This means you can choose the financial model that best aligns with your institution’s budgetary requirements and strategic financial planning, ensuring access to leading-edge technology without prohibitive upfront costs. 

Take Control of Your Data’s Future 

It’s time to move beyond generic concerns and implement specific, powerful solutions. Consider how quickly and reliably your institution can recover from a significant cyber incident, whether current storage limitations are hindering research, innovation, or operational efficiency, and if your IT team is spending too much time managing storage rather than focusing on value-added services. XMA and Pure Storage provide the answers to these critical questions. 

Experience the Difference: Request Your Pure Storage Test Drive 

The best way to understand the transformative impact of Pure Storage is to see it in action. We strongly encourage you to request a personalised demo and test drive Pure Storage to experience its simplicity, performance, and resilience firsthand. 

For more information about Pure Storage, visit our partner page. There, you’ll find more detailed information in our guide, especially about Evergreen™.  

Visit our Nutanix partner page to discover how with one platform, you get infinite possibilities.  

To arrange your demo, or to discuss your specific requirements with our HE specialists, please contact your XMA account manager today. Alternatively, email us for more information. 

Give Students and Staff the Right Tools For Success With The HP 255 G10

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As all good educators know, the right technology is crucial for success. Students juggle notetaking, video calls, extensive research across multiple applications, while teachers require dependable tools for lesson planning, grading, virtual meetings, and creating digital content. Both students and educators need a blend of portability, robust performance, and ample storage, all without breaking the bank. The HP 255 G10 notebook is a compelling solution designed to meet these practical demands. 

Introducing the HP 255 G10: Practical Performance by Design 

At the core of the HP 255 G10’s appeal is its thoughtful design for practical performance. It features a generous 15.6-inch Full HD display, providing an ideal canvas for multitasking, extended reading sessions, or detailed grading.  

Advancing this experience is the AMD Ryzen™ 5 processor, a capable mid-range CPU renowned for delivering excellent performance suitable for productivity, seamless multitasking, and everyday classroom requirements. This processing power is complemented by 8GB of RAM and a spacious 512GB SSD, ensuring smooth operation and plenty of room for assignments, documents, and multimedia resources for the classroom.  

The system runs on Windows 11 Home, offering a secure, modern operating environment with broad support for essential educational software, including Microsoft Office, Teams, and a wide array of learning applications. 

The AMD Ryzen™ 5 Advantage 

The AMD Ryzen™ 5 processor is a particular highlight, known for its efficient multitasking capabilities and strong integrated graphics. This makes the HP 255 G10 adept at running multiple applications simultaneously – imagine a web browser with numerous tabs open, alongside Word and a Zoom call, all running smoothly. It also capably handles lightweight content creation tasks, such as preparing video lectures or designing engaging presentations. 

A Teacher’s Tech Ally 

For teachers, the HP 255 G10 translates into tangible benefits. Lesson planning becomes more effortless with ready access to tools like OneNote, Google Drive, and PowerPoint. The notebook provides reliable video conferencing capabilities for platforms such as Zoom or Microsoft Teams, crucial for remote learning and collaboration. Furthermore, its responsive performance and substantial storage make grading and administrative tasks more efficient. 

Balancing Performance and Price 

When considering the balance between performance and price, the HP 255 G10 stands out as a smart investment for the education sector. Compared to many other notebooks in its price bracket, it offers superior multitasking capability, particularly when measured against most Chromebooks.  

Its full Windows environment supports a wider range of robust applications and integrations than mobile-based platforms. This positions the HP 255 G10 as an ideal mid-tier solution – affordable enough for school district budgets, yet powerful enough to meet the needs of individual professionals. 

The Verdict: Is the HP 255 G10 Right for You? 

So, is the HP 255 G10 the right fit? If you are a student seeking a fast, dependable laptop for daily learning, or a teacher looking for an affordable yet powerful companion for your work, the HP 255 G10 effectively meets these needs. It delivers tangible, real-world performance where it matters most – whether in the classroom, at home, or on the go. 

Take the Next Step 

We encourage you to explore the HP 255 G10 Notebook further and discover how it can enhance your educational journey, whether you’re leading the class or an active learner within it. Shop now on the XMA Store! Alternatively, talk to your XMA Account Manager today, or contact us at enquiries@xma.co.uk  

New Finance Offer Makes Samsung Galaxy S24 Series Even More Out Of This World!

Exciting news! XMA is thrilled to announce a fantastic new finance offer on a selection of Samsung Galaxy S24 devices. This is a brilliant opportunity to embrace the latest mobile technology by spreading the cost over 24 months, making these premium Samsung devices more accessible and easier to adopt than ever before. 

Spread the Cost 

Get your hands on the latest Samsung Galaxy S24 devices whilst spreading the cost over 24 months. By spreading the cost, you get access to the tools your business needs to thrive.  

For instance, if you purchase the Samsung Galaxy S24 Enterprise Edition Black 128GB at £516.38, that means your monthly cost will only be £21.52 a month! Even better, if you order 100 devices or more, we’ll give you even more of a discount! 

This offer is available on the following Samsung Galaxy S24 devices: 

  • Samsung Galaxy S24 128GB Enterprise Edition 
  • Samsung Galaxy S24 128GB 
  • Samsung Galaxy S24 256GB 

Why Choose the Samsung Galaxy S24 Series? 

The Samsung Galaxy S24 series is packed with features designed to boost productivity and enhance the user experience: 

  • Business with Galaxy AI: Transform the way you work with intelligent features like real-time call translation, automated note summarisation into actionable insights, and intuitive search capabilities.    
  • Stay Productive and Protected: With Samsung Knox built-in, sensitive business data remains fully protected, giving your workforce peace of mind.    
  • Performance Paired with Style: Experience seamless multitasking with a fast Galaxy processor, all housed in a stunning and durable design that makes a statement.    
 
To qualify, minimum order must be 50 units. Take note, this promotion is available for a limited time only and while stocks last, so don’t delay! 

Don’t Miss Out – Talk to Us Today! 

This is an unmissable opportunity to upgrade to the incredible Samsung Galaxy S24 series with a flexible and affordable finance solution. 

For more information and to take advantage of this promotion, please contact your dedicated Samsung Account Manager or the XMA team today! 

Finance provided by BNP Paribas Leasing Solutions, Midpoint, Alencon Link, Basingstoke, Hampshire, RG214HL. Registered in England under company registration number: 00901225. Offer ends [Insert date here]. Available on new Galaxy S24 series devices. Limited stock availability. Offer for UK business purposes only. Subject to credit acceptance and affordability checks. The finance product offered under this promotion is a Finance Lease. VAT is due with each rental payment and the customer will not own the equipment at the end of the agreement. Return conditions apply. A documentation fee of £50 plus VAT will be collected with the first rental. Minimum order quantity is 50 devices and the pricing shown is for the Samsung Galaxy S24 128GB Enterprise Edition Handset 

Transforming Education with XMA and Microsoft: The Power of Microsoft 365 Education E5

At XMA, we are passionate about helping schools, colleges, and universities across the UK create safer, more efficient digital environments for their students and staff. In partnership with Microsoft, we’re excited to offer Microsoft 365 Education E5 — the ultimate solution for secure, compliant, and future-ready education. 

With the increasing reliance on digital learning and device management, educational institutions face mounting challenges around security, compliance, and cost control. Microsoft 365 Education E5 provides an all-in-one platform that addresses these needs, offering advanced management, security, privacy, and compliance tools alongside innovative teaching and learning enhancements such as Learning Accelerators, Education Insights, and Unified Communications.

Thanks to Microsoft’s Student Use Benefit, educational institutions only need to license their faculty and staff for E5 — allowing students to access a rich set of features at no extra cost.

Why upgrade to Microsoft 365 Education E5?

In a rapidly changing threat landscape, security is critical. Microsoft commissioned Forrester Consulting to conduct Total Economic Impact™ (TEI) studies for both schools (K-12) and higher education institutions. The results? Institutions upgrading to Microsoft 365 Education E5 experienced significant financial and operational benefits, including:

  • Enhanced security posture: Institutions saw a 15% reduction in major security breaches and a 29% lower cost to remediate incidents.

  • Simplified vendor management: By consolidating multiple security solutions into one Microsoft platform, schools reduced licensing costs by up to 30%.

  • Reduced staffing pressures: Improved security and automation meant schools avoided the need to significantly expand their IT security teams — crucial at a time when recruiting skilled professionals is increasingly difficult.

  • Time savings for staff: Enhanced security tools saved users up to 15 minutes per week — contributing to significant productivity gains over time.. 

 

In financial terms, the TEI studies found:

  • Primary and secondary schools (K-12 equivalent) experienced an ROI of 118% over three years, with benefits valued at over $4.22 million.

  • Higher education institutions saw an even greater ROI of 128%, with benefits exceeding $7.28 million.

 

New Flexible and Cost-Effective Subscription Options

Starting June 1, 2025, Microsoft will launch three-year subscription terms for Microsoft 365 E5 (and E3) in CSP, including options with or without Teams, and for Teams Enterprise licenses. This provides enhanced deal-making capabilities and more consistent purchasing options.

These new options offer three-year upfront or triennial/annual billing. Contact XMA to discuss how these new terms can benefit your institution’s long-term IT strategy and budget planning.

Beyond the Numbers: Empowering Future-Ready Learning

Microsoft 365 Education E5 is more than just a security upgrade. Institutions gain access to powerful tools that enhance communication, collaboration, and learning outcomes:

  • Microsoft Teams Phone enables seamless, secure communication.

  • Power BI empowers data-driven insights for improved decision-making.

  • Built-in Learning Accelerators and Education Insights support teaching innovation and student success.

Additionally, E5 helps institutions meet stringent cyber insurance requirements, manage policy compliance more easily, and control rising insurance premiums.

By providing a unified, secure, and comprehensive platform, Microsoft 365 Education E5 enables educators to focus on what matters most — delivering outstanding learning experiences in a safe and supportive environment.

Why Partner with XMA?

At XMA, we understand the unique challenges faced by UK schools, colleges, and universities. Our education specialists work closely with institutions to:

  • Plan and manage the transition to Microsoft 365 Education E5

  • Optimise licensing models to maximise the student use benefit (like the upcoming three-year subscription term)

  • Support IT teams with deployment, training, and ongoing management

  • Enhance security strategies in line with DfE digital and technology standards

 

Together with Microsoft, we’re committed to helping UK education institutions build a resilient, future-ready digital infrastructure — at a lower cost and with greater peace of mind.

Ready to upgrade?

Contact XMA today to learn how we can help you unlock the full potential of Microsoft 365 Education E5 for your school, college, or university.

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1 “The Total Economic Impact™ Of Microsoft 365 Education A5 Security For K-12 Schools,” a commissioned study conducted by Forrester Consulting on behalf of Microsoft. Results are based on the aggregated experiences of the interviewees and survey respondents and combined the results into a single composite organization that is a K-12 (primary and secondary education) school system with 60,000 students and 10,000 employees.

2 “The Total Economic Impact™ Of Microsoft 365 Education A5 Security For Higher Education,” a commissioned study conducted by Forrester Consulting on behalf of Microsoft. Results are based on the aggregated experiences of the interviewees and survey respondents and combined the results into a single composite organization that is a higher ed organization with a teaching hospital, 50,000 students, and 15,000 employees

The Hidden Risks and Rising Costs of Relying on Windows 10 Extended Security Updates (ESU)

As we approach the October 14, 2025, end-of-support date for Windows 10, many organisations are considering their options. One option that might seem appealing is Microsoft’s Extended Security Updates (ESU) program. I’m Sumit Tank, Head of Consultancy at XMA, and in this blog, I want to outline why relying on ESU for devices in active use within your organisation is a risky and costly strategy, and why a proactive approach to Windows 11 migration is essential. While ESU might appear to be a convenient stopgap, its limitations and escalating costs could significantly impact productivity, the overall security of your environment, and your budget. It should be considered a measure of absolute last resort, a temporary bridge to allow time for a proper Windows 11 upgrade.

1. The Risks of Unsupported Operating Systems 

After October 14, 2025, Windows 10 will no longer receive standard technical support, feature updates, or security patches from Microsoft. This creates several critical vulnerabilities:

  • Security Threats: Devices running Windows 10 become prime targets for cyberattacks. Even with ESU, you’re only receiving patches for “critical” and “important” security issues. This leaves you exposed to other threats, including malware and zero-day exploits.
  • Application Compatibility: Software vendors, for example Adobe with their PDF software, may release updates that are no longer compatible with Windows 10. This can disrupt essential tools used for working and administration.
  • Ongoing Support: Even with ESU enabled, there may be other updates and patches that are not applied to the Windows 10 devices. 

2. Impact on Productivity and Admin 

The modern organisation depends on reliable access to digital resources and applications. An unsupported Windows 10 environment presents significant challenges:

  • Application Disruptions: Microsoft 365 apps will no longer be supported on Windows 10 after it reaches end of support. Using Microsoft 365 on older, unsupported operating systems may cause performance and reliability issues over time. If you are using Microsoft 365 on a computer running Windows 10, Microsoft strongly recommend that you upgrade to Windows 11. 
  • IT Support Strain: Without full Microsoft support, your IT team will face increased difficulty resolving issues, leading to longer downtimes that disrupt learning and productivity. 
  • Falling Behind Technologically: Sticking with outdated technology hinders your ability to offer a cutting-edge environment. Relying on ESU can slow down your organisation’s progress and negatively impact your reputation. 

3. The False Sense of Security with ESU

ESU provides security patches, but it’s crucial to understand that it doesn’t offer complete protection. Cybercriminals are constantly developing new methods to exploit vulnerabilities, and outdated software is an easy target. ESU can create a false sense of security, masking underlying risks that could compromise your sensitive data and operations. 

4. The Escalating Costs of ESU: A Financial Burden 

Beyond the security and operational risks, ESU carries a significant and rapidly increasing financial burden. Consider this: 

  • Year 1 Cost: The first year of ESU costs $61 per device. 
  • Year 2 & 3 Costs: This price doubles each subsequent year for a maximum of three years. 
  • Scaling Costs: Imagine an organisation with just 100 devices. In the first year, ESU would cost $6,100. In year two, that jumps to $12,200, and in year three, a staggering $24,400! These costs quickly become unsustainable and could be far better invested in a modern, secure, and fully supported Windows 11 environment. The funds spent on ESU are essentially delaying the inevitable, while a strategic investment in new hardware or a well-planned upgrade provides long-term value. 

5. A Strategic Approach: Planning for Windows 11 

The best way to mitigate these risks and avoid spiralling ESU costs is to proactively plan your transition to Windows 11. This can be achieved through various methods, including: 

  • Windows Update Services: Leveraging existing infrastructure for a managed rollout. 
  • Microsoft Intune: For centralised management and deployment of Windows 11. 
  • New Windows 11 Devices: Strategically replacing older hardware with devices that come pre-loaded with Windows 11. 

A well-planned migration ensures a secure, modern, and efficient computing environment for both workers and admin. 

Prioritise a Proactive Upgrade 

While Microsoft’s ESU program offers a temporary reprieve, its limitations and escalating costs make it unsuitable as a long-term solution for devices in active use. Prioritising the upgrade to Windows 11 is a strategic investment that aligns with your organisation’s goals of providing a secure, compatible, and efficient digital learning environment. It’s about more than just security; it’s about enabling innovation, providing the best possible experience for your workforce, and making sound financial decisions. 

Ready to ensure a smooth and secure transition to Windows 11 and avoid the hidden costs of ESU? Visit our Windows 11 webpage and book a Windows Readiness Assessment with XMA today! Our experts will help you assess your current environment, identify potential challenges, and develop a tailored plan for a successful migration. 

Book a Windows 11 Readiness Assessment
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XMA Awarded Place on Major Public Sector Framework: Tech Devices – Link 4

We’re pleased to announce our successful placement on the highly anticipated Tech Devices – Link 4 framework. The placement underscores XMA’s commitment to serving the UK public sector and provides organisations, including the NHS, with easy access to a comprehensive range of essential technology. 

Securing a position on Tech Devices – Link 4 recognises XMA’s proven capability in supplying and supporting the diverse technology needs of public services. This framework simplifies procurement processes and ensures value for money. 

Through the Tech Devices – Link 4 framework, XMA can continue to offer our public sector customers an even broader and more easily accessible portfolio of end-user devices. This includes: 

• Core Computing: Laptops, notebooks, tablets, and desktop devices.
• Specialised Healthcare IT: Including workstations on wheels (WoWs), clinical reporting monitors, and vital infection control products designed for healthcare environments.
• Peripherals: Essential printers and scanners.
• Sustainable Options: High-quality refurbished and remanufactured IT goods, supporting environmental objectives.

This placement on the framework ensures that XMA’s public sector clients can efficiently procure the critical hardware they need, supported by XMA’s expertise and service commitment, ultimately benefiting service delivery across the nation. 

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Navigating Modern Network Challenges with XMA’s Cisco Insider Champion, Dale Warner

As more people interact with more devices, and from more locations than ever before, a robust, secure, and efficiently managed network is paramount. To shed light on current challenges and the solutions offered by Cisco and XMA, we sat down with our Solutions Architect and Cisco Insider Champion, Dale Warner.

XMA is proud to be a Cisco Premier Integrator and Select Provider, signifying our deep expertise and commitment to delivering cutting-edge Cisco solutions tailored to our customers’ unique needs. Dale’s insights, combined with XMA’s proven approach, offer valuable guidance for organisations looking to optimise their network infrastructure.

Here’s our conversation with Dale:

What are the most common network issues you see in the public sector today?

Dale Warner: “For me the three biggest issues I see are limited budgets, aging infrastructure and evolving cybersecurity threats. There are still lots of organisations relying on outdated network solutions, which has an impact on network performance, troubleshooting times, and the amount of potential security vulnerabilities.

Bridging the gap between legacy systems and modern network solutions can be an issue itself, especially if the business requirements have significantly evolved over time, this is where me and the other solution architects at XMA come in.

We are here to help customers review their current environment against their business needs, understand the market and identify what technologies are available, and turn customer end-goals into comprehensive designs.”

Why is ongoing visibility into network health so important now?

DW: “Proactive monitoring of network health is critical for any size organisation as it provides the real-time insights needed to prevent or decrease the amount of downtime and quickly address emerging issues before they escalate.

Modern network devices (switches, routers, APs, etc) are multifaceted and can act as network sensors, essentially becoming the eyes and ears of an infrastructure. Modern network management systems and health tools can then use a range of machine learning and AI analytics to help identify bottlenecks, anomalous activity, or early signs of cyberattacks.

It also helps form the foundation for predictive analytics and automated remediation.” 

How does Cisco Meraki simplify network management for stretched IT teams?

DW: “Cisco Meraki utilises a cloud-managed portal that brings together all aspects of network management, from configuration and monitoring to troubleshooting, under a single unified administrator dashboard. This ‘single-pane-of-glass’ stops IT teams from managing their environment through disparate systems and/or monitoring tools. Additionally, built in automation features help to simplify routine tasks, keeping firmware and security policies up-to-date, and providing real-time insights into network performance and threats.

For years Meraki has been driven ‘under the hood’ by AI powered assurance which has benefited smaller IT teams and delivered transformative results. Going forward, we are seeing more of the Cisco portfolio coming to Meraki with cloud management and monitoring available for 9300 and 9200L switches, along with unified licensing with the new Wi-Fi 7 APs.

We are also going to see Cisco’s AI Assistant available on Meraki soon, which will be massive for all customers but will be a game changer for smaller or stretched IT teams. This chat-based generative AI tool will automate routine tasks, detect network anomalies, and optimise performance with minimal human intervention. By leveraging generative AI technologies, it provides secure, AI-driven insights across devices, applications, and networks.” 

What’s different about XMA’s approach?

DW: “When it comes to Cisco networking and XMA, we distinguish ourselves through a true focus upon the customer; their organisational needs, their IT roadmap and journey, what their business does and how they best service their customers. Rather than a one-size-fits-all solution, XMA tailors its network solutions and designs to the specific and bespoke needs of its customers.” 

Cisco offer customers Enterprise Agreements, what does True Forward mean as part of them?

DW: “True Forward is Cisco’s innovative billing and licensing methodology for licensing and support that allows customers to scale their network usage without incurring retroactive charges.

Under a Cisco Enterprise Agreement, instead of having to perform a “true-up” at the point of purchase, True Forward moves any excess usage forward to the next billing cycle. Additionally, the costs are fixed at the start of the EA until renewal.

This means customers can grow their network capacity as needed, with predictable, forward-looking costs and no surprise penalties for scaling up. Essentially, it transforms the licensing process into one that is growth-friendly, aligning financial planning with business needs.” 

Congratulations on recently becoming a Cisco Insider Champion! How do you feel about it, and how does this help our customers going forward?

DW: “Becoming a Cisco Insider Champion is both an honour and a responsibility, and I’m really proud to have been recognised by Cisco as a technical contributor through my blogs. I feel incredibly excited and motivated, as this recognition places me in a unique position to engage directly with Cisco’s product and experience teams. It means having early access to cutting-edge innovations and channels for feedback that can shape future technology.

For our customers, this translates into benefits such as quicker access to new solutions, clearer insights into upcoming trends, and the assurance that their challenges and feedback are being heard at the highest levels.

It ultimately creates a vibrant, customer-centric ecosystem where innovation and real-world needs go hand in hand, and I get to become a voice in that community.” 

XMA’s Cisco Managed Services

Addressing the challenges of limited budgets, aging infrastructure, and stretched IT teams requires more than just technology; it requires expert management. XMA use our status as a Cisco Select Provider to offer comprehensive Cisco Managed Services.

We help organisations proactively monitor, manage, and optimise their Cisco environments, freeing up internal IT teams to focus on strategic initiatives while ensuring network performance, security, and reliability.

Our managed services provide the ongoing visibility and expert support needed to navigate the complexities Dale highlighted.

Take the Next Step with XMA and Cisco

Dale’s insights underscore the challenges and opportunities in modern networking. As a Cisco Premier Integrator and Select Provider, XMA is perfectly positioned to help your organisation navigate this landscape with tailored solutions and expert managed services.

Discover more about our partnership and capabilities on our brand new Cisco partner page. 

Ready to discuss how Cisco solutions can address your specific challenges? Get in touch with our expert team today. 

For more technical insights and perspectives from Dale, read his latest blog posts.

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