Software Licensing

Managing the software license lifecycle can be difficult when you’re unsure what licenses you need, what licenses you have, when they are due to expire or whether they still serve a purpose. Amongst these challenges, there is also risk of non-compliancy and significant fines.

Whether a perpetual, subscription or consumption based model is right for your organisation, our complete software management services will help you regain control over your software estate and eradicate risks associated with software deployment.


Perpetual licensing is a traditional licensing model for the purchase of software, requiring the user to pay an upfront license fee for the on-going right to use the software. Some licenses can be purchased with maintenance which covers support and provides access to updates for an additional fee updates.

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A subscription software license allows you to lease software at a lower upfront cost by paying on a per user, per device or server fee, for either 1 or 3 years. Prices are often based on the subscription length and depending on the vendor, may include access to support services and updates as they are released. You do not own the license at any point and at the end of the subscription period you will need to renew or uninstall the software.

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A consumption based model allows you to adjust your costs to reflect actual usage to avoid overpaying for services, eliminating wasted, over-provisioned capacity reservations.

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Complete Licensing Management

Our complete licensing management services will help you better understand your software estate and licensing risk. We have in-house, accredited licensing specialists who will advise you on software upgrades, licensing options and renewals and through detailed reporting, will maintain license entitlement and identify any unused licenses.

Our approach is truly flexible, allowing you to specify the software vendors you prefer to work with. We fully manage your licenses on your behalf, providing transparency, cost predictability, compliance and control throughout.

Why Choose XMA?

In-house Expertise

Dedicated software services team ready to support you at every stage

Unique relationships

We hold strategic relationship with leading software vendors, ensuring world class solutions and best pricing

Certified trainers

We are certified trainers for multiple platforms

Cross sector experience

More than 30 years’ experience across both the Public and Private Sector

Technology and services

All-inclusive technology supplier, addressing your every IT need

Innovative Change Programmes

Designed to improve service whilst reducing cost

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