Managed Print Solutions

The way we work is changing. With a need to operate smarter and leaner, trends are shifting towards paper light operations, mobile working, multi-sourced applications and data hosting. Meanwhile, cyber-attack sophistication is on the rise.

Our Managed Print Solutions (MPS) will manage every aspect of your printing and document management.  By converging traditional desktop printers, scanners, outsourced print, document management and workflow, we begin to improve your document and endpoint security, optimise the document lifecycle and reduce consumable wastage, whilst saving you money at every point.

Device Security

As devices become more connected to the general IT network, new opportunities are created for attackers to compromise both the device and the network. We help build cyber resilience from the hardware up, firstly evaluating the risk, then providing the right device and software.

Enable Mobility

With the current shift towards mobile working, you may be looking to review your printing infrastructure and incorporating more complex mobile device management policies. We’ll help you to introduce BYOD Printing Solutions, allowing your users to print from authenticated devices, from any platform and in any file format – creating an entirely effortless and convenient workflow.


Our Managed Print Services contribute towards reducing energy consumption, paper usage and introducing more efficient recycling options. We produce an energy saving report throughout the lifecycle of the device and where possible, apply the latest ink technology developments to help achieve your environmental targets.

Holistic and Flexible

The cost of printing is only now truly understood by IT departments. MPS work on a flexible OPEX billing model, allowing complete visibility and up to date reporting on your usage and expenditure. A typical MPS solution includes hardware, pull print software, maintenance and breakfix, consumables, reporting and advanced scanning facilities, creating a truly holistic and managed solution.

We truly believe that MPS is intrinsic to overcoming many of your print and document management challenges, whilst sending you along the road to digitisation. We operate a technology-based, consultative approach and recognise the importance of continuous improvement to create an enhanced and agile document management environment.

Why Choose XMA?

Three tiered billing

Accurate billing, charging for the amount of ink you use

Technology and services

All-inclusive technology supplier, addressing your every IT need

Top level security

Government framework approved, Cyber Essentials Plus and ISO27001 accredited

Local support

UK, Ireland and Channel Island based service desks

OEM Accredited Nationwide Engineer Network

CRB, NDA, Security Cleared and only genuine OEM parts and consumables fitted

Government approved

Approved supplier to all major public sector buying frameworks

Our Partners

Success in Action

"The XMA team’s communication was excellent. They consulted about what we wanted, looked at our printing needs and put forward what they thought was the best solution.“Our printing processes have significantly changed the approach to thinking about how we print and what we print. Thanks to SafeCom – the print management software - we can access reports on which documents are being printed and make decisions based on that."

Heather Probert, Office Manager, Monmouthshire County Council

Read Case Study

"As our printers have a high throughput, we naturally expect to have problems, so the service XMA provides is vital. My account manager can help with anything. He is always available on the phone or by email and is quick to respond and follow-up any query. It all seems to work well. We are now considering looking at installing new printers and multifunctional devices for the office and administrative side of the business. We will ask XMA for their ideas and look at carrying on with our partnership."

Martin Williamson, Stores Development Manager, CPC

Read Case Study

"The pull print has made a massive difference for us, cutting down on waste. We used to see enormous piles of waste in the recycling bin; we don’t see that anymore.. "

Chris Wood, Printing Services, University of Warwick

Read Case Study